The inbox that never empties
Orders, suppliers and customer questions all land in one place, mixed with everything else.
Sclfy: puts what needs a reply first, and drafts replies for you to check.
Your business.
A whole team
behind it.
Sclfy is an AI team for small-business owners. It reads your mail, calendar, sales and books, briefs you every morning, and keeps marketing, customer service, finance and more moving. You make the calls. Nothing goes out without your OK.
14-day free trialRead-only connectionsYou approve every send, post and payment
Good morning, Sam. Here’s your brief.
Built at 7:00 AM from your mail, calendar, sales and your team’s work.
What matters today
Reply to Dana Lee about 40 wholesale loaves before your 9:00 call with Miller Flour.From mail and calendar
Cash covers about 7 months at this pace. Flour costs are up 12% on last month.From your books and bank
Three bread club members said this week’s box arrived squashed. Customer Service grouped it as one issue.From Customer Service
Needs you 2
Post Saturday’s market photos to Instagram and FacebookMarketing · Fri 8:00 AM · claims checked by Legal
ApproveReply to Priya with an $18 refund for a damaged loafCustomer Service · follows your refund policy
ReviewRevenue this month$18,245 ▲ 9%
Sample business · screens drawn from the real app
Every hat, every day
You started a business to do what you love.
Not to do every job.
Owners spend their evenings on the inbox, the numbers, the posts and the follow-ups. Sclfy takes the first pass at all of it and brings you only what needs your judgment.
Numbers in five different tools
Sales in Stripe, costs in the books, cash in the bank. The full picture waits for a free weekend.
Sclfy: one screen with revenue, margins and runway, kept current.
Marketing “when there’s time”
You know you should post, email and follow up on leads. There’s rarely time.
Sclfy: plans the campaign and drafts the posts, ready on your approval.
Customers at 11 PM
Refund requests and the same three questions, answered one at a time.
Sclfy: drafts replies that follow your policies and spots repeat problems.
How it works
Set it up in an afternoon.
Feel it the next morning.
No prompts to learn and no workflows to build. Tell Sclfy about your business, connect what you use, and talk to one Business Manager.
Share what you know about your business
Paste notes, add documents and your website. It becomes your Company Brain, the facts the whole team works from.
Connect your tools, read-only
Mail, calendar, sales, books and more. Sign in through Sclfy’s own screens and disconnect any time.
Ask for outcomes, not tasks
Your Business Manager turns a goal into a plan and hands each step to the right teammate.
“Get two more cafés buying wholesale before the holidays.”
Approve what matters
Every send, post, refund, payment and release waits in one place for your OK. The rest just gets done.
Business at a glance
Your real numbers, in plain English.
Sclfy reads Stripe, QuickBooks or Xero and your bank, then shows how the business and each product are really doing. When a number needs a source you haven’t connected, it says what’s missing instead of guessing.
- Revenue, refunds, subscriptions and retention, by day and by product
- Margins, burn, cash runway, LTV : CAC and payback
- A written definition behind every number, so it means the same thing every month
- A scenario mode for “what if”, never mixed into your real figures
Revenue this month$18,245▲ 9% on last month
Gross margin61%After product costs
Cash runway7.2 moFlour up 12%
Revenue over time
Each day since Sep 1, from Stripe, after refunds
Sep 1Oct 1Today
ProductRevenueMarginRetention
Sourdough masterclass$9,84074%—
Bread club$5,16048%91%
Wholesale loaves$3,24539%—
How each number is counted is written down and shown beside it.
Your Business Manager
Ask for an outcome. Get a plan, not a to-do list.
Message your Business Manager like you would a trusted right hand. It answers from your brief, your numbers and your saved work, and when you ask for something bigger, it proposes a plan with the right teammates on it.
- Every answer shows what it was based on
- Drafts email replies you approve and send yourself
- Nothing starts until you tap Create
Can you put together a plan to get two more cafés buying wholesale before the holidays?
I can plan that: which cafés to approach first, what to offer them, and the first outreach for you to approve.
Proposed plan · High priority
Win two more wholesale café accounts before the holidays
Sales: pick the cafés Marketing: offer and samples card Finance: price at a healthy margin
Review and create Nothing starts until you create it.
Based on Wholesale terms 2026Café Moreau: Can you deliver on Tuesdays?Bread margins, Oct
Company Brain
It knows your business, and shows where it read it.
Your notes, documents, policies and web pages become one Company Brain the whole team shares. Search it in your own words, and every answer points to the exact passage it came from.
- Add PDFs, Word files, web pages or a quick note
- Your refund, shipping and tone-of-voice policies guide every customer reply
- Missing information is flagged, never made up
Are we open over the holidays?Search
Wholesale terms 2026Document · passage 2Open in source →
Holiday weeks. We close December 25 and 26 and January 1. Orders for December 24 and 31 close five days ahead, and holiday loaves are made to order only.
What we sell and to whomBusiness note · passage 1Open in source →
We sell sourdough, rye and seeded loaves to cafés and grocers in Guelph, and run a monthly bread club for home bakers.
4 sources3 searchableRefund policy v3northwind.example/about
Activity
Nothing goes out without your OK.
Your team prepares the work. You decide what leaves the building. Every approval, question and result lands in one Activity inbox. Sends, posts, refunds, budget changes, code releases and signatures wait there for your decision.
- Approve once, and the work goes out on schedule
- A record of who approved what, and when
- Legal can check marketing claims before you approve
Email the bread club about the holiday boxMarketing · to 1,240 subscribers · Thu 7:00 AM
Needs youSubject: “Your holiday loaves, made to order.” Two photos, one offer, claims checked by Legal.
Review and approveEdit first
Raise November’s ad budget by $300Finance · monthly budget change
Needs youOctober’s posts brought 38 bread club sign-ups at $7.90 each. Cash runway stays above 7 months.
Review and approveDecline
Café Moreau supply agreement reviewedLegal · 3 findings, quoted with sources
Ready to readRead review
One manager. Eight specialists. Expertise built in.
We built the expertise.
You just turn it on.
Every specialist arrives already knowing its job, loaded with skills written for its own field: how to calm an upset customer, read a profit and loss, check an ad claim before it runs, or plan a code fix like a careful engineer. No prompts to write, no plugins to hunt for. Your Business Manager is always on, and you turn on each specialist when you need it.
Built in
Skills for every field
Written by Sclfy for the work a small business really does, from refunds to runway. Nothing to install.
US + CA
Written for where you work
Sales tax, hiring and legal skills cover the United States and Canada, GST and HST included.
Locked
Reviewed like code
Each skill is checked and fixed to the version we approved. Skills add know-how, never permission: what goes out still waits for you.
Business Manager
Ethan, or a name you pickBriefs you every morning, answers from your own data, turns goals into plans and keeps the whole team moving in one direction.
Key areas
Morning briefGoals and plansProjects and prioritiesDecisionsInbox and calendarCompany knowledgeCoordinating the team
Reads mail, calendar, sales and your team’s work
Marketing
MarkPlans campaigns, creates images, short video and copy, schedules email and social posts for when you approve, and reports what worked each week.
Key areas
Brand and positioningCampaigns and launchesSocial mediaEmail marketingCopywritingImages and short videoMarket researchResults and reportingSEO and AI searchPaid ads
Works with Instagram, Facebook, SendGrid
Customer Service
MayaSorts your support inbox, drafts replies that follow your policies, holds refunds for your OK, and spots the problems customers keep raising.
Key areas
Support inboxCustomer repliesRefunds and replacementsUpset customersReviewsRecurring issuesKeeping customers updatedHelp articlesWin-back
Works with Help Scout, Outlook, app store reviews
Finance
FinnReads your books and bank, suggests a monthly budget, forecasts cash and runway, and prepares sales tax and GST/HST worksheets for your accountant.
Key areas
BookkeepingProfit and lossCash flow and runwayBudgetsSales tax, GST and HSTPricing and marginsInvoicing and collectionsBillsMonth-end close
Works with QuickBooks, Xero, your bank
Sales
ScottReads your pipeline, ranks deals and leads with the evidence, forecasts revenue, and drafts follow-ups you send from your own email.
Key areas
ProspectingLead qualificationPipeline and forecastingFollow-upsFirst outreachWin and loss reviewsCRM clean-upProposals and quotesRenewals
Works with HubSpot
Data & Analytics
DaveKeeps every number defined the same way, tracks website and product trends, recommends what to try next, and measures the experiments you approve.
Key areas
Metric definitionsDashboardsData qualityWhy numbers movedExperimentsMarketing attributionWebsite and product analyticsCustomer analyticsReports
Works with Google Analytics, Search Console, PostHog
Information Technology
NovaFor businesses with a website or app: turns customer-reported bugs into a fix plan, writes and tests the change, and releases only what you approve.
Key areas
Websites and web appsMobile appsBug fixesTestingAccessibilityDatabasesAI featuresSecurityIntegrationsMonitoring
Works with GitHub
Human Resources
AuroraWhen you’re ready to hire: role briefs, job posts, onboarding plans and people policies for the US and Canada. People decisions stay yours.
Key areas
Hiring plansRecruitingJob postsOnboardingContractorsPolicies and handbookCultureCompensationBenefitsPerformance
Drafts you post and share yourself
Legal
LarryReviews contracts, marketing claims, policies and data practices with sources and confidence, and sends for signature only when you approve. Not a lawyer.
Key areas
Contracts and NDAsMarketing claimsPrivacy and dataEmployment policiesContractor agreementsE-signaturesWebsite termsTrademarks and IPDisputes
Works with DocuSign
Teammates are AI, not people. The names and portraits are defaults: rename anyone, or just use the role.
How the team works together
One goal from you. One approval. The team does the rest.
Work moves between teammates as structured hand-offs, not a pile of chats. You see the plan, step in where it matters, and get the result in your brief.
Illustrative example · sample business
Data & AnalyticsMonday
Clicks from Google Search are down 18% on last month, and new bread club sign-ups have slowed with them. Recommends a push before the holidays.
You
YouMonday
“Let’s get holiday box orders and bread club sign-ups going again.”
Business ManagerMonday
Plans it and you tap Create: Marketing drafts an email and three posts, and Legal checks the claims first.
MarketingTuesday
Writes the email to the bread club list, three posts with your photos, and a short Reel.
LegalTuesday
Flags “Guelph’s best sourdough” as a claim that needs evidence, and suggests “Voted market favourite, 2026” once you confirm it.
You
YouWednesday
Approve the package once. It goes out Thursday and Friday morning.
Marketing’s weekly reviewNext week
Results read back from the email and the posts, on the same plan.
46% opened the email212 reactions on the posts31 holiday boxes ordered
Why not just use ChatGPT or Claude?
A chat app answers your questions.
Sclfy runs the business with you.
ChatGPT and Claude are excellent assistants, and Sclfy is built on the same kind of leading AI. The difference is everything around it: your business’s data, a team with real jobs, and approvals you control. With a chat app, you’re still the one doing every job. Just faster.
A general AI chat app
SclfyWho starts the day
Chat appYou do, with a blank box and a question.
SclfyYour Business Manager does, with a brief built from your mail, calendar, sales and open work.
What it knows
Chat appWhat you share in a chat or project.
SclfyA Company Brain the whole team shares, plus read-only access to your sales, books, bank, pipeline and inbox.
Your numbers
Chat appAn analysis of the files you export and upload.
SclfyRevenue, margins, runway and product performance, kept current, each with a written definition.
Who does the work
Chat appOne generalist, steered by you, task by task.
SclfyEight specialists loaded with skills for their field, coordinated by your Business Manager and handing work to each other.
Getting it out the door
Chat appText you copy into your other tools.
SclfyScheduled posts, queued emails and support replies that go out the moment you approve.
Staying in control
Chat appUp to you to track what was sent and decided.
SclfyOne Activity inbox for every approval, and a record of what was approved, when and why.
Trusting the answer
Chat appAnswers can blend your facts with general knowledge.
SclfyEvery line links to the email, document or number it came from. If something’s missing, it says so.
Keep your chat app. Add a team.
A chat app is still great for a quick question or a second pair of eyes on a paragraph. Sclfy is for the work of running the business.
ChatGPT is a trademark of OpenAI. Claude is a trademark of Anthropic. Sclfy isn’t affiliated with or endorsed by either. Comparison describes general-purpose chat apps as of November 2026.
Your business, your decisions
Less on your plate.
The final say stays yours.
You approve what goes out
Emails, posts, refunds, budget changes, code releases and signatures all wait for your OK.
Read-only by default
Connections start read-only. Disconnect a tool and Sclfy’s access stops straight away.
A spending limit you set
One monthly AI limit per business. Each AI action shows the most it can cost before it runs.
It shows its sources
Briefs, answers and plans link to the exact email, passage or number they rely on.
Your data stays yours
We don’t sell it, use it for ads or train AI on it, and our AI providers don’t train on it either.
Help, not a replacement for advice
Finance and Legal prepare the work and the questions. Your accountant and lawyer still sign off.
Pricing
One plan per business.
The whole team included.
No per-seat maths and no add-ons for each teammate. Your plan covers your Business Manager, every specialist you turn on, your connected tools and a monthly AI allowance.
Running two businesses? Each gets its own plan, and its data stays separate.
Sclfy for one business
14 days free
Then one monthly price per business, in USD or CAD. Your price comes with your invitation.
- Business Manager, morning brief and Company Brain
- All eight specialists, on when you want them
- Business at a glance with your real numbers
- Connected tools, read-only by default
- A monthly AI allowance included
For businesses in the US and Canada. Cancel any time.
Good questions.
Is Sclfy a chatbot?
No. You can message your Business Manager, but Sclfy is a team that does work: a morning brief, live numbers, drafted replies, planned campaigns and more, each waiting for your OK before anything goes out.
Why not just use ChatGPT or Claude?
They’re great for questions. Sclfy adds your business’s data, teammates with real jobs and approvals you control, so the work gets done, not just answered. See the full comparison.
Do I need to know anything about AI?
No. There are no prompts to learn, and each specialist already comes with the skills for its job. Tell Sclfy about your business in plain language and ask for what you want done.
Will it send emails or post without asking me?
No. Sending, posting, refunds, payments, releases and signatures all need your approval first, and Sclfy keeps a record of what you approved.
What does Sclfy connect to?
Outlook and Microsoft 365, Google Calendar, Stripe, QuickBooks, Xero, your bank, HubSpot, Instagram, Facebook, SendGrid, Help Scout, Google Analytics, Search Console, PostHog, GitHub, the App Store, Google Play and DocuSign. You only connect what you use.
Is my data used to train AI?
No. We don’t sell your data, use it for advertising or train AI models on it, and the AI providers we use don’t train on what we send them.
Can I run more than one business?
Yes. Each business has its own plan, and its brands, products and data stay inside it.
Does it replace my accountant or lawyer?
No. Finance and Legal organize the information, flag what needs a closer look and prepare questions. They don’t file returns, give legal advice or sign anything for you.
Where is Sclfy available?
In the US and Canada, starting with businesses we invite. Request an invite and we’ll be in touch.
Now inviting small businesses
Your next chapter doesn’t have to be a solo effort.
We’re inviting owners in the US and Canada now, with a 14-day free trial.
Request an invite by email
Tell us your business name, what you sell and whether you’re in the US or Canada. We’ll reply with your invitation and pricing.
Email support@sclfy.ai We use your email only to reply about Sclfy. Privacy